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Microsoft PowerPoint is a commercial presentation and is a program that was developed by Microsoft. The original version was created by Dennis Austin from Forethought Inc. This program has developed so fast and is broadly used by many organizations. It has thus become useful tool in the field of academics and professional works. presently, it is being taught in many institutions of learning. It has also become a vital tool for any communication of information to be successful. It assists in conveying the message in a much successful manner. The use of PowerPoint allows one to create diagrams in between the presentation. This makes it easier to convey a message to the audience during presentation. It has a friendly user interface that makes it easier to create, merge and convey a presentation in a much simpler manner.

The program has also reuse content. This means that in cases where one is preparing a statistical data for different clients, you don't have to make new data. One can simply insert the previous data in the current presentation and edit where applicable. There is consistency in its creation in that one can easily change the entire appearance of the document just by a click of the mouse. This can make change of colorS, style and the font of that particular slide. This improves the ability of developing professional presentations. The presentations done on PowerPoint can be protected by placing a digital signature.

This protects your data from being interfered with by other party without your consent. It is also possible to prevent people from accessing sensitive parts like issues related to finance department and at the same time allow people to access other parts. There are other organizations who may not want to expose all their information to the public and PowerPoint takes care of this factor (Caplin, 2008). Microsoft Office PowerPoint XML adjusts the size of all files significantly and gives the ability to recover all the data from damaged files. It is also possible to share files in various platforms hence making it possible to communicate conveniently across different departments in an organization or institution.

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